Our client is looking for a Project / Estimating Coordinator in Warren, MI!
Must have some construction industry experience.
The Project / Estimating Coordinator plays a critical administrative and support role in the estimating department. This position ensures bids are tracked, organized, and communicated efficiently — allowing our estimators to focus on preparing competitive proposals and winning work.
Key Responsibilities
Bid & Email Management
- Monitor and triage a shared estimating inbox; log incoming bid opportunities.
- Download relevant project files (plans, specs, RFPs) and attach to project folders.
- Sort and assign bid requests to the appropriate estimator’s email or folder.
- Track bid due dates and walk-through schedules.
Calendar & Workflow Coordination
- Add bid due dates, site walks, and relevant milestones to the shared calendar.
- Send bid reminders and notify team members of upcoming deadlines.
Documentation & Tracking
- Create and maintain organized digital bid folders (Box/Drive/Server).
- Enter bid values and key information into a shared tracking sheet/database.
- Manage and update bid logs (status: received, assigned, in-progress, submitted, won/lost, etc.).
Follow-Up & Communication
- Confirm receipt of proposals with clients/owners as needed.
- Track submittal status and follow up on missing documents.
- Serve as a point of contact for internal estimating questions.
General Support
- Assist with proposal formatting, printing, and delivery as requested.
- Create and update standard templates and checklists to improve workflow.
- Perform other administrative tasks to support the estimating team.
Qualifications
- 1–3 years’ experience in an administrative or coordinator role (construction/estimating experience a plus).
- Strong organizational and multitasking skills.
- Excellent communication (written and verbal).
- Comfortable using email, shared calendars, spreadsheets, cloud storage, and project tracking tools.
- Ability to work under deadlines and shifting priorities.
Bonus Qualifications
- Familiarity with construction bid management processes or estimating software.
- Experience with plan distribution platforms or version control tools.
Apply Today!!
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