The AP Processing/Yard Operations position reports to the Director of Purchasing & Yard Operations
Mon-Fri: 7am-4pm
Essential Duties
- A/P processing and scanning of various documents.
- Demonstrate effective organizational skills: data entry, scanning documents, issuing purchase orders, maintaining accurate records and files.
- Ensure reliability and accuracy while completing tasks in a fast-paced work environment.
- Communicate effectively with internal teams and external vendors to ensure successful purchasing orders.
- Answer telephone calls promptly and professionally from Vendors and Invoices. Ensure responses are timely with smooth and accurate information flow.
- On limited items, place orders for projects.
- Maintain accuracy and organization throughout all processes.
Additional Essential Job-Related Skills:
- Ability to prioritize workload and meet established deadlines.
- Ability to function effectively in a fast-moving environment.
- Proficient in Microsoft Outlook, Microsoft Excel, and Microsoft Teams.
- Ability to maneuver through various software programs simultaneously.
- Ability to use search tools, browsers, email, attach files, etc.
- Possess strong oral/written communication skills.
- Communicate effectively, tactfully, and courteously with all internal and external customers to exchange and convey information.
- Ability to work independently, where judgment and discretion are applied.
Essential Physical Demands:
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Lift, handle, and carry materials, equipment, and supplies as necessary up to 25 pounds.
- Lift 25 pounds floor to waist, lift 25 pounds waist to shoulder, lift and carry up to 25 pounds, and push/pull 25 pounds.
- Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours.
- Coordination necessary to operate computers and office equipment with pushbuttons and/or touch screens.
Essential Communication Skills:
- Read and interpret documents.
- Read a diverse amount of printed and computer material.
- Communicate effectively and listen attentively.
- Speak tactfully and effectively to internal and external contacts in one-on-one situations and small or large group settings.
- Establish and maintain effective and harmonious working relationships with internal and external contacts.
- Communicate effectively, verbally and in writing.
- Ability to follow written and verbal communications.
- Exercise independent judgment and maintain confidentiality.
- Ability to balance multiple projects.
- Possess strong leadership and motivational skills.
Essential Mathematical Skills:
- Perform addition, subtraction, division, and multiplication.
Essential Interpersonal Skills:
- High sense of integrity and ethics
- Trustworthy
- Desire for continuous improvement
- Ability to accept performance feedback
- Goal and deadline oriented
- Ability to adapt to change
- Detail-oriented
- Service-focused
- Team-oriented
Essential Reasoning Ability:
- Remain calm in a demanding environment, assisting a diverse blend of people.
- Solve practical problems in a variety of situations.